Sharing Owner and Access Owner Privacy Notice
This privacy notice was last reviewed 31 January 2025
This privacy notice was last reviewed 31 January 2025
To allow us to provide the service you would expect from us, we may process the following information about you:
The reason we collect your information is:
Your personal data will be securely stored electronically on computers, laptops and other devices which are password protected and encrypted. Paper files will be stored in locked cabinets.
We review our data retention periods regularly and will only hold your personal data for as long as is necessary for the relevant activity, or as required by law (we may be legally required to hold some types of information), or as set out in any relevant contract we have with you.
To view how long we keep your personal data, please visit our retention schedule here.
Under the UK General Data Protection Regulation (UK GDPR), the lawful bases we rely on for processing this information are:
Personal data
Special category date
Explicit consent — you can withdraw this at any time by contacting us at business@horizonhousing.org
The information you provide to us will be treated by us as confidential.
We may disclose your information to third parties who act for us for the purposes set out in this notice or for purposes approved by you, including the following:
We may receive the following information from third parties:
If your details change, please contact 0330 303 0089 or e-mail@horizonhousing.org to inform us to ensure that all of the information we hold about you is up to date.
You can contact our data protection officer at datamanagement@linkhaltd.co.ukor by post to Link House, 2c New Mart Road, Edinburgh EH14 14L.
You have the right to ask us for copies of your personal information.
You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
You have the right to ask us to erase your personal information in certain circumstances.
You have the right to ask us to restrict the processing of your personal information in certain circumstances.
You have the right to object to the processing of your personal information in certain circumstances .
You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.
You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.
Please contact us at datamanagement@linkhaltd.co.uk if you wish to make a request.
If you have any concerns about our use of your personal information, you can make a complaint to us at Link House, 2c New Mart Road, Edinburgh EH14 1RL or by email at datamanagement@linkhaltd.co.uk
You can also complain to the ICO if you are unhappy with how we have used your data.
The ICO’s address:
Information Commissioner’s Office
Wycliffe House
Water Lane
WILMSLOW
Cheshire
SK9 5AF
Helpline number: 0303 123 1113
ICO website: https://www.ico.org.uk